Menu
EVANA 360 · Inventory Data Space
A data room for
Their entire inventory.
EVANA 360 is the document management software for real estate, the central, AI-powered inventory data room for the real estate industry. All your portfolio documents are stored in one place, automatically classified, instantly searchable, and connected to your systems.
ISO 27001 compliant · GDPR compliant · BaFin-ready · DORA-compliant · TÜV-certified
1 platform
for the entire real estate portfolio
400+
Document types automatically classified
seconds
until the right document is found via global search
up to 25 %
less time spent every day
What is EVANA 360?
EVANA 360 is the document management system for real estate, the central data room for your entire portfolio.
As a central document management system, the platform collects all documents from a portfolio and automatically classifies them into over 400 types. It then extracts the content as structured data and makes it immediately usable via a global search and the EVA assistant.
The problem
From data graveyard to
Inventory data space.
Previously
Filing, searching, isolated solutions
Contracts in the inbox, plans on the server, expert opinions with the service provider. Everything is manually sorted, difficult to find, and never truly up-to-date.
With EVANA 360
One place, automatically sorted
The platform accepts documents from any source, then automatically classifies them into over 400 types and stores them in a structured manner.
The result
Stock immediately usable
Global search, integration with SAP and other systems, surveys via EVA. This makes knowledge accessible, not hidden.
Global Search
One document out of millions, in seconds.
EVANA 360 indexes all content in the inventory data room. This allows you to search across objects, companies, and document types and jump directly to the relevant location.
The results are not just file names, but actual content: clauses, values, notes. This allows you to open the original document in the correct location with a single click.
Search: indexed rent VPI Mainufer | 412 results in 0.8 seconds
Commercial lease agreement · Mainufer office complex
Rental agreement_municipal utilities_2024.pdf · p. 6
„"The rent is to the CPI coupled and is adjusted annually after publication.“
Utility bill · Mainufer office center
NK_Abrechnung_2023.pdf · p. 2
„"Adaptation of the Indexed rent as of April 1, 2024, base CPI February.“
Email attachment · Mainufer office center
RE_Mietanpassung.eml · Appendix 1
„"Attached you will find the calculated CPI-Adjustment for the current year."“
What EVANA 360 can do
Not a classic DMS, but AI document management for real estate.
Traditional document management was filing. EVANA 360, on the other hand, is about activation: documents become the data basis of your portfolio.
Automatic classification
Over 400 real estate document types are recognized, named, and stored in the correct schema with a success rate of over 98 percent.
Global Search
Full text and content across all objects and companies. Results include the exact location, not just the file name.
Email attachment archiving
Emails and attachments are automatically archived, extracted, and assigned to the appropriate object. No more searching through mailboxes.
Metadata enrichment
The central fields are extracted from each document in a structured manner and added to the object as metadata.
Access control
Granular roles and permissions down to the object, document, and field level. SCIM and SSO included; all activity is fully logged.
Duplicate detection
Multiple versions are detected and cleanly merged. The data space remains lean and reliable.
Data room · EVANA 360
SAP S/4HANA · RE-FX
Master data and contract matching
REST API
Integration with your system landscape
Microsoft 365 & Azure
Office, Outlook, SharePoint
Power BI
Reporting on inventory data
SCIM & SSO
Identity and rights management
Individual connectors
ERP, CAFM, Accounting
integration
SAP-compatible. And connectable to everything else.
EVANA 360 integrates seamlessly into your system landscape, not the other way around. This ensures that master data and contracts remain synchronized with SAP S/4HANA, reporting runs via Power BI, and identities are managed through your identity provider.
Furthermore, an open REST API unlocks access to any other system. This allows you to retain your processes, while EVANA 360 provides the structured data for them.
Customer case · Corporate Real Estate
2 million documents. 60 percent faster.
A global optics and optoelectronics company managed over two million documents manually, spread across numerous locations and buildings, some with a history spanning sixty years. With EVANA 360, the company implemented a new, site-by-site document management system: AI classified the documents, removed duplicates, and integrated external service providers. As a result, processing times were reduced by approximately 60 percent, and relevant documents now appear within seconds.
„"Since the introduction of EVANA, our company has benefited from improved document management, which allows us to find relevant documents and information within seconds, thus significantly increasing efficiency."“
Corporate Real Estate client
2 million+
Documents structured
60 %
faster processing
seconds
until the correct document
1. Database
for all locations
For your role
Those who work faster with EVANA 360
Document management for real estate affects many roles simultaneously. Therefore, EVANA 360 consolidates all documents so that each team gets precisely the view it needs.
Asset Management
A portfolio-wide view of leases, ESG data, and key performance indicators. This allows you to make portfolio decisions based on solid data rather than gut feeling.
Property & Facility Management
Store maintenance and contract documents on a property-specific basis, track deadlines, and document defects directly from the document.
Corporate Real Estate
Centrally map your own inventory, from object to company level, with clear access rights for each team.
Insurers & Banks
Manage large portfolios in a controlled manner, meet regulatory requirements cleanly, and have everything verifiable down to the original document.
Consulting & Testing
Efficiently review and analyze client data rooms. This ensures that content is structured and not hidden in stacks of PDFs.
Public sector
Digitally consolidate real estate holdings and provide information faster and more transparently.
Security & Compliance
Built for regulated industries
EVANA 360 operates your document management for real estate in the protected EVANA Secure Cloud, tested, certified and compliant with the requirements of the finance, insurance and real estate industries.
ISO 27001
Certified according to DIN EN ISO/IEC 27001:2017. TÜV Saarland certificate no. DC00550-DE, received 11/2024.
BaFin-Ready
Operating as a service provider for BaFin-regulated companies, for outsourcing applications and processes.
Penetration test
TÜV Austria Pentest, renewed annually with a high level of safety check.
Audit-proof
Audit-proof archiving according to GoBD, the principles of the German tax authorities.
Additionally, it is GDPR and DORA compliant. Your documents never leave the protected environment.
In combination
EVANA 360 is the core. The other products extend it.
Thus, the transaction space and the assistant are built on the shared EVANA AI engine.
technology
EVANA AI
The AI engine underneath. It classifies over 400 document types with a hit rate of over 98 percent and extracts structured data in the process.
transaction
EVANA TDR
The AI-powered transaction data room for due diligence, as an add-on to EVANA 360 or as a standalone SaaS.
assistant
EVA
The AI assistant in your data room. Ask questions in natural language, and EVA will respond with supporting evidence.
Frequently Asked Questions
Good to know about EVANA 360
What is EVANA 360?
EVANA 360 is the central platform for AI document management in the real estate industry. It collects all documents of a portfolio in a data room, automatically classifies them into over 400 types, extracts the content as structured data, and makes it immediately usable via a global search and the EVA assistant.
How does EVANA 360 differ from a classic DMS?
A traditional document management system (DMS) simply stores documents. EVANA 360 understands them. Incoming documents are automatically classified, content is extracted as structured data, and objects are linked together. A document repository becomes a usable inventory data space that can be directly searched via global search and the EVA assistant.
How does global search work?
The global search scans all content within the data space, across objects, companies, and document types. Results include not only file names but also actual content such as clauses, values, or notes. With a single click, you can open the original document at the relevant location.
Can EVANA 360 be integrated into SAP and other existing systems?
Yes. EVANA 360 features a standard connection to SAP RE-FX (S/4HANA) as well as an open REST API for integrating ERP, CAFM, and accounting systems. Microsoft 365 and Azure are also integrated, as is Power BI for reporting. SCIM and SSO are supported for identity and access control.
How do the documents get into the data room?
EVANA AI automatically classifies, names, and stores content in a structured manner via bulk upload, existing folder structures, automatic import from email inboxes including attachments, or via the REST API from connected systems.
Access, security and interaction
How are access rights controlled?
EVANA 360 offers a granular role and rights system that extends down to the object, document, and field levels. Structures from individual objects to the company level can be mapped. All actions are logged, and identities and groups can be connected to your identity provider via SCIM and SSO.
How quickly can an existing inventory be used in EVANA 360?
In practice, this is very fast and implemented step-by-step at each location. For example, a global technology company migrated over two million documents to EVANA 360 and reduced processing times by approximately 60 percent. The AI automatically classified the documents and removed duplicates, while the existing file system retained only read access until the process was complete.
How secure and compliant is EVANA 360?
EVANA 360 runs in the EVANA Secure Cloud. The platform is ISO 27001 certified, GDPR compliant, BaFin-ready, and DORA-compliant, as well as TÜV-tested, with audit-proof storage in accordance with GoBD and annual independent penetration tests. Your documents never leave the protected environment.
How does EVANA 360 compare to EVANA AI, EVANA TDR, and EVA?
EVANA AI is the underlying AI engine that provides classification and extraction. EVANA 360 builds upon this as the central inventory data space, making this technology operationally usable. The transaction data space EVANA TDR complements this as an add-on or standalone SaaS solution, and the AI assistant EVA makes the content from 360 and TDR queryable in natural language.
View EVANA 360 on your own inventory
In a short demo, we will guide you through the data room, global search, and integrations, with reference to your system landscape.
