EVANA: How much does manual document processing cost?

Potential savings of over €100,000: Simply through smarter document management

Digital document management for real estate sounds like an IT topic. In reality, it is one of the biggest levers for measurable cost savings in asset and property management.

Learn how real estate companies use EVANA Save over €100,000 every year. Our AI automates document filing, making the time-consuming search for documents obsolete once and for all.

Asset managers and property managers spend a significant portion of their working time not on making decisions, but on paperwork. File, name, classify, search, search again.

What feels like minor inconveniences in everyday life adds up to a considerable amount across an entire portfolio. Cost factor with measurable ROI. We'll show you where the money is lost and how you can get it back.

Save 40 hours per asset: This is how EVANA automates document filing

Rental agreements, land registry extracts, energy performance certificates, maintenance logs. Every asset brings with it a flood of documents that need to be classified, named, and filed in the right place. Manually, again and again., for each property in the portfolio. A digital document management system (DMS) provides a solution.

What feels like a small, routine task in everyday life adds up to a significant cost factor. Experience shows that EVANA saves an average of [amount missing] compared to manual document processing. more than 40 hours per asset per year.

EVANA automatically recognizes and processes all document types generated in real estate management: leases, land registry extracts, energy performance certificates, maintenance logs, property brochures, declarations of division, and much more. It makes no difference whether the document is a PDF, a scanned paper document, an image, or a multilingual document. EVANA reads, classifies and names fully automatically and regardless of format.

In practice, this means that every newly received document lands in the correct place, with the correct name, assigned to the correct asset, without any manual intervention. For a portfolio of 50 assets, this adds up to over 2,000 saved working hours per year.

And that's just the beginning. Because a well-filed document is only truly useful if you can find it at the crucial moment.

Never search for documents again: EVA does it in seconds

Filing documents is one thing. Finding them again at the right moment is another. According to a study by ABBYY, employees spend an average of more than 60 to 90 minutes to search for relevant documents and data. In companies with complex portfolios, many stakeholders, and wildly grown folder structures, this value is often even higher.

What sounds like a minor, everyday problem is actually one of the biggest hidden cost drivers in real estate management. The time an asset manager or property manager spends searching is time that's then unavailable for portfolio decisions, tenant relations, and transaction preparation.

With EVANA you can save up to €10,000 annually.

EVANA Document searches are shortened in two ways. Firstly, through the smart structure itself: All documents are automatically classified, tagged and indexed by content, so that relevant documents can be found quickly and intuitively.

Secondly, through EVA, the integrated AI assistant for real estate. Anyone who doesn't want to search themselves can ask their question directly to EVA and immediately receive the document they are looking for, whether it's a lease agreement from 2015, a current appraisal, or internal correspondence.

What this means for your portfolio

The savings potential through EVANA is measurable, and it is substantial. A medium-sized real estate company with 50 assets, 2 asset managers, and 4 property managers achieves the following result:

Manual document processing is one of the biggest hidden cost drivers in real estate management, from filing and retrieval to the handling of documents for every single asset. EVANA addresses both challenges with a smart AI solution that not only automates but also actively collaborates with the team. Less time wasted, fewer errors, more focus on what really matters.

Make your life easier. Take a look at EVANA in a personal demo and see for yourself what's possible with your portfolio.

Calculate your ROI now with EVANA.

With EVANA you not only save money, but also make better decisions. We'd be happy to show you how.

Sources

ABBYY: Employees lose up to one day per week searching for documents der-prozessmanager.de

Environmental Dialogue: German office workers spend up to two hours a day searching for documents umweltdialog.de

EVANA: Internal survey on time savings through automated classification, naming, and data extraction of documents