READY TO REMOTE
IN JUST 5 STEPS CONVENIENT
AND SECURE WITH EVANA

Homeoffice & Remote Working:
New Challenges for the Real Estate Industry.

Flexible working arrangements have risen to the top of many companies’ agendas – especially in the real estate industry. Companies are slowly adapting to innovative working practices, but are frequently experiencing efficiency losses in the process. After all, many companies are still a long way from being able to provide their employees with the unrestricted access they need to data and documents via web-based, cloud storage systems. Often the documents that colleagues need to work on together are only available on inflexible networks or on local hard disks, which employees are unable to access remotely. The likelihood of a company’s centralized file storage system rapidly fragmenting as internal files are stored on local systems, or different versions of the same file are sent back and forth by email, rises almost exponentially as employees work remotely. This creates operational risks in the medium to long term and renders the company’s data assets unusable.

Particularly when it comes to financial services and tenant management, very strict regulatory and data protection requirements make simple uploads to file sharing and storage platforms difficult and, above all, create significant legal risks. Moreover, employees are more likely to archive documents incorrectly or not at all, thereby making them difficult to use and find via remote access. This costs time and compromises the potential efficiency gains of remote working.

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HOW EVANA HELPS
TO CREATEAN EFFICIENT
SHARED FILE REPOSITORY
IN A MATTER OF MINUTES

STEP 1: Drag&Drop

Launch EVANA from anywhere as a web page in your browser. The platform will then ask you if you want to upload documents and files to the data room. You can do this by simple Drag&Drop or by using the integrated upload feature. After that, EVANA AI handles everything, allowing you and your colleagues to access the data room from anywhere with ease.

EVANA AI is an artificial intelligence that has been trained to map and evaluate real estate company data. Once a document has been uploaded, the algorithm needs just a few seconds to automatically recognize the document type and accurately archive and corss-reference it, for example, in accordance with the gif data room index 2.0 or your in-house index. The system even provides an indication of the process accuracy.

To make remote working even easier, EVANA AI then uses a combined text and image recognition process to extract all of the information contained in the document. The files and extracted data then automatically stored on EVANA’s web-based platform, EVANA360. All documents are searchable via an integrated OCR full-text search which works just like a regular Google search.

Via EVANA360, all data and documents are readily accessible for further processing. The EVANA data room automatically sorts information at both portfolio and property level to create a dashboard that lets you keep an eye on your assets in real time. The EVANA Task Manager also allows you and your colleagues to work on tasks collaboratively, thereby ensuring that no information or data is lost.

EVANA360 is accessible from anywhere and at any time. Users receive their access authorizations in accordance with your specified granular rights and roles concept. After just a few minutes of setting things up, you and your team are ready to access the documents and data on the EVANA secure cloud. And while you get on with your collaborative processes, EVANA AI continuously supports you in keeping everything organized.
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ABOUT EVANA

EVANA AG is a PropTech with registered offices in Frankfurt am Main and Saarbrücken in Germany. Founded in 2015, the company currently has around 100 employees. EVANA specializes in the digitalization of real estate companies’ data management processes on a single platform. Using artificial intelligence, all relevant data are extracted from documents, processes and external sources, structured and subjected to intelligent analysis. The company’s proprietary platform can be used to map different levels – from property level to company level – with an extremely high degree of detail and accuracy. By combining and standardizing data centrally, EVANA replaces fragmented legacy solutions. Thanks to the EVANA platform, companies have a comprehensive, transparent and reliable basis for their data-driven decision-making processes. EVANA’s modular self-learning platform is fully customizable and can be docked to all standard business software platforms. It thus forms the digital heart of every company in the real estate industry. The PropTech’s technology partners and customers include industry-leading companies from the real estate and legal sectors. EVANA has won numerous awards for its technological solutions and is a pioneer of research into artificial intelligence.

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